Data and insights in Reports.

Tips for Using Data Insights

The Reports section becomes most useful when you compare periods, focus on the right slice of activity, and pull the numbers out for the people who need them. These tips cover getting practical value from the Trends and Transactions tabs. For a full tour of what each chart shows, see Understanding Analytics in Admittee.

Compare date ranges and seasons

Change the date range to answer "how are we doing versus last time." Run a preset such as This school year, note the totals, then switch to Last school year and compare. The same works for This month versus Last month or any custom range. Because school-year and fiscal-year presets follow your institution's configured start, season-over-season comparisons line up correctly.

See what's working at a glance

• Use the Top 5 events list to spot your biggest draws. Toggle between Revenue and Attendance — an event can top one list without topping the other.
• Use the Revenue breakdown to see which streams (tickets, passes, registrations, donations, rentals, concessions, contracts) are actually driving income, then select a stream to see which events contributed most.
• Switch the main chart to the Events or Hours metric to gauge how busy a period was, not just how much it earned.

Focus with the facility filter

Apply the facility filter to isolate one venue when you're evaluating utilization or reporting to whoever manages that space. Every total and chart on the Trends tab, and the Transactions list, respects the filter. Remember that an event using more than one facility counts toward each, so per-facility totals can exceed your unique event count.

Export for board and finance meetings

When you need numbers outside Admittee, export a spreadsheet and drop it into your slides or budget documents:

• Export from Trends for summary tables and breakdowns.
• Export from Transactions for a line-by-line record.

See Exporting Reports for the full steps.

Reconcile against payouts

When matching Admittee revenue to what actually landed in your bank account, work from the Transactions tab and use the Payout Date column. The sale date tells you when money was collected; the payout date tells you when it was paid out. Transactions still awaiting a payout show as pending, so you can tell settled revenue apart from money still in transit.